What does Xporter actually do?
Groupcall Xporter is a software tool that enables scheduled, automated collection of data from school MIS systems and offers the option to have this data automatically or manually transferred to the location of your choice or to Groupcall XVault.
Do I need any additional hardware?
Groupcall Xporter will work on the same server as your existing administration system. No dedicated hardware is required with the exception of a connection to the Internet.
What if my system is 'Standalone'?
If your infrastructure dictates that your MIS data be isolated from external sources, Groupcall Xporter can still extract the data you require and produce reports within a local destination, which can then be manually transferred to your desired location.
Is it secure?
Groupcall Xporter benefits from RSA secured encryption, rendering encrypted information useless if it were to find its way into the wrong hands. Each data report can be transferred to a pre-defined location (e.g. corporate network/Intranet) or sent via MAPI or SMTP to a pre-defined e-mail address in the definition file. Each report can have a different location or email address. Groupcall Xporter is compatible with AVCO Anycomms and Anycomms Plus and can trigger an Anycomms data transfer automatically, if required. Data reports can also be compressed and encoded with a password stored in the definition file.
What type of data can I extract?
Any number of reports can collect data at different frequencies to automate data collection. Groupcall Xporter has been used for the following data collection tasks: Report Current Pupils on roll Leavers Report (since last leavers report) Monitor any changes to standard pupil data Xporter runs in each school to extract the required information from the MIS system and deliver it securely and in a uniform format to your receiving systems or to your Groupcall XVault installation
Do I have to extract the same data every time?
Groupcall Xporter has been uniquely designed to provide you with the capability of extracting multiple sets of data from multiple locations and for your convenience these can be specified within their own individual jobs, which can in turn be scheduled to run with their own date and time parameters.
Not only can each job consist of multiple tasks, but each job may be written by different departments who may require different data in a different format. These can all be easily specified and manipulated to allow you to obtain exactly the information you need, when you need it.
Who is using Groupcall Xporter and can it benefit Academy Groups?
Groupcall Xporter has been provided to Local Authorities, Academy Groups and 3rd Party Organisations throughout the UK and Europe.
Yes! Groupcall has developed a range of tools enabling Academy Groups to automatically centralise and aggregate school MIS data. Groupcall Xporter, XVault, XVault Reporting and Dashboard provide an end-to-end solution built aroundsupporting the need to access ‘near real time’ data for a wide range of reports and to drastically reduce the administrative burden of accessing data from multiple schools. As Groupcall supports all major UK MIS vendors, we can also provide a solution for those with a mixed economy of MIS systems across their entire estate.
Where is the software installed?
Groupcall Xporter is a windows application which is installed in each school, which then performs jobs as defined in a definition file.
How is the software installed?
We will help guide you through the installation process. We have remote support facilities that allow us to connect to your individual sites to ensure that the application has been correctly configured to ensure the successful extract of your data and delivery to its intended location.
How is the software maintained?
Groupcall Xporter benefits from an Auto Update mechanism that allows you to take advantage of any enhancements made to the operation of the software and also to any configuration changes that you make to the reports that you require, once installed, you can almost sit back and wait for the data to be delivered. The auto update facility can be completely managed by our team of experienced staff, who will lead and direct you to ensure that the service is running as smoothly as possible, and ensure that the data collected reaches the correct place at the correct time.