Each data report (including school name, LA code and establishment number) can be transferred to a pre-defined location (e.g. corporate network/Intranet) or sent via MAPI or SMTP to a pre-defined e-mail address in the definition file.
Each report can have a different location or email address. The Xporter is compatible with AVCO Anycomms and can trigger an Anycomms data transfer automatically, if required. Data reports can also be compressed and encoded with a password which is specified by the LEA and stored in the definition file.
School MIS Data Collection
Groupcall have established contractual partnerships with all major UK MIS providers (and a number of private school systems) including Capita SIMS, Pearson e1, Serco Facility/CMIS, Serco Progresso and RM’s Integris G2 / S2. The method that the Xporter uses to access the data is approved by these partners and requires that Xporter authenticates itself each time data on the MIS is retrieved; usernames and passwords are AES encrypted and stored locally. When Xporter compiles MIS data for a data extraction, it stores this information in a self-contained memory-based database, which means that it is not readable by any other external application and does not provide any database services to other applications, so the data is secure.
Xporter can provide delta files, which are data extractions which only include changes that have occurred in the MIS since the last data extraction. In this situation a snapshot file is stored locally containing the last data extraction.
The extraction process produces a data file in the required format, which is automatically sent to the data recipient (the file itself can be RSA encrypted if required). Xporter supports various data transfer techniques all offering differing levels of security. Groupcall apply the preferred data transfer method as discussed with and specified by the client. One of the most common methods of secure data transfer used by our customers is web services easily developed using .net or Java template applications. This would require an SSL (Secure Socket Layer) certificate. All data would be transferred using SSL which is an industry standard method of securing a data communication. When a file has been successfully transferred or even if the file transfer failed, the file can be securely deleted and the disc space that the file occupied is “scrubbed”.