Groupcall XVault is a data aggregation tool: collecting data from multiple sources using the SIF data model and working in both SIF and native environments. It provides easy access to collated data for analytical, monitoring and reporting purposes via Groupcall XVault Reporting or through direct access to the Groupcall XVault SQL scheme.
How does XVault work?
XVault operates by periodically initiating data collections from providing clients, such as school MIS systems and by processing change events raised by clients. The periodic data collections are controlled by the scheduler in XVault which allows for data collections to be scheduled. XVault stores all received data in an SQL database which can be interrogated both by web services and by SQL which allows data collections to be flexibly scheduled.
What does XVault collect?
XVault stores data in the UK SIF data specification and so supports the following areas covered by SIF. XVault can connect to a SIF Zone Integration Server (ZIS) or can use Xporter in schools natively to support collection of data in environments without an existing SIF infrastructure.
- Core Student data, including photographs
- Extended Student data, such as SEN and Behaviour
- Exclusions and Free-School Meal Entitlement
- Core Staff data
- Core Student Contact data
- School groups
- Student Attendance
- Student Assessment
- School term and diary dates
- School timetable
XVault data security
While Groupcall XVault is designed to operate securely and requires authentication to access web servers and the management console, it is advised that additional configuration is made in the operating environment to ensure full plarform-level security.
The XVault Database
The XVault database should be located on a physically secure server that is appropriately configured to prevent unintended access. Each system accessing the database requires a separate SQL user account with a strong password. Systems reading data from the XVault database should be constrained to a specific view or set of views per accessing system.
XVault and XVault Reporting delivers value in many key areas including:
- Tracking core enrolment and student contact information
- Fulfilling LA responsibilities towards In Care' learners, whether in authority or outside
- Identifying students considered to be within the scope of the 'Troubled Families' agenda
- Proactively monitoring attendance for early intervention
- Producing KPI reports for academy performance within a trust
Groupcall XVault Reporting
Groupcall XVault provides councils with the ability to aggregate and centralise schools MIS data within a secure and local environment. Xporter delivers the required data straight to XVault, allowing for live extracts to be analysed and reported on instantly. It also provides flexibility by allowing reporting tools such as Crystal Reports to plug straight into XVault or pre-defined reports can be run from within the XVault user interface.